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The web interface of the new CorporateTime calendar client looks quite similar to the desktop version
of the client. Select a topic below for more information about getting started with CorporateTime for the Web.
For more detailed online help, please see CorporateTime for the Web's
built-in help pages.
Logging In
Go to https://csecal1.ucsd.edu.
To login to CorporateTime, enter your full name and password on the login screen. Press Sign-in.
Scheduling a New Meeting
Click on the New Meeting icon.
Fill in the title, location, and any additional meeting details in the appropriate fields. Then enter the time,
date and duration of your meeting. You can also set the importance and access levels of the meeting if
you have, for example, an urgent or a private meeting. For most meetings the defaults are fine.
You can change the notifications for the meeting by clicking on the Notification tab. By
default, an email is sent to all invitees to your meeting. You can enter additional email addresses
or a message to be sent along with the email notice in the boxes provided. If you wish to have
CorporateTime remind you of a meeting by sending you an email reminder, check the Enable
e-mail reminder box.
To invite people or resources (eg, rooms) to your meeting, click on People & Resources.
The easiest wasy to add people to your meeting invitation is to use the find feature. Enter all or part
of a person's full name and click the Find button. For example, if you wish to invite Tony Doan
to your meeting, you could enter 'doan' click Find to add him. Resources and groups are
invited in the same way. (Managing groups is explained in more detail below.)
It's typically best to make sure that your invitees aren't already committed to a meeting occurring
at the same time as the one you are proposing. To make sure everyone is free, click the Check
Conflicts button. (Note that this is also how you check to see if a room is free during the time
your meeting will occur.) If a conflict appears, click on the General tab, adjust the start time
for your meeting, then go back to the People & Resources tab and check for conflicts
again.
A repeating entry can be created by clicking on Repeating tab.
Set the frequency by choosing either Daily, Weekly, Monthly on Date, Monthly on Day, or Yearly.
Set a start date. Choose the end date (using Until will allow you to enter a date into the
date box, while using For will let you set a time interval).
After you have set up all the paramters for your meeting, click the Create button to propose
your meeting. Your meeting will now be listed on your CorporateTime agenda, and an entry will
also appear on the agendas of those you've invited.
Confirming a Meeting Invitation
If you haven't replied to a meeting invitation, you'll see a question mark next to the meeting entry in
your agenda. To reply to an invitation, click the clock icon next to the meeting entry. This
brings up the View Meeting page.
The Your reply select menu is where you respond to a meeting invitation. You can choose
to attend, to not attend, or to confirm meeting attendance later. Once you reply, the person who
proposed the meeting will be able to see who will or will not be attending the meeting
by viewing the meeting details and checking the
People & Resources box.
Once you reply, your agenda will be updated to reflect your response. Meetings which you will attend
will be marked with a green checkmark. Meetings you will not attend are marked with a red 'x'.
Configuring the Agenda
Click on the Tools icon.
Choose Edit Preferences.
This screen will allow you to customize the look of your Agenda screen. You can pick a start time,
an end time, and a time interval. To change other Preferences, click on Display.
You can also choose the day on which you want the Week view to begin, and whether to include the
weekend days. You can chose whether to show meetings which you have declined or to which you
have not responded.
Printing
Click on Create Printer Friendly Format under the Tools menu. This will bring up a
new screen, and you can then hit the Print button on your browser to print.
Managing Groups
Click on the Tools icon.
Choose Manage Groups, then click the New button. Enter the name for the group and
then select the type of group you wish to create. Private groups can only be "seen" by the creator of
the group. Members-only groups can be used by the members in a group (ie, group members can
invite a members-only group to which they belong to a meeting). Adding people, resources or groups
to a group is similar to how one adds invitees to a new meeting. Enter the name you wish to add in
the add field, choose the type you wish to add, and click the Add button.
Click Create when you are done and your group will be created. It will now show up in the
Manage Groups screen. From here, you can edit or delete your groups.
Viewing the CSE Event Calendar
Click on the View Agendas icon.
Click the Resource search radio button, then click the Find button. In the list box
on the left, you should see a resource called "Department Master". This is our event calendar
resource. Select it and then click the Add to favorites button. This will add the event
calendar to a favorites list which will be displayed on your own agenda, making it easier to view the
event calendar agenda the next time you wish to do so. Click the View button next to the
Favorites list box to open the event calendar.
The event calendar agenda should now open (you can verify this by checking above the Daily Notes
& Day Events box; it should say "Viewing Agenda of Department Master" when you are looking
at the calendar agenda). The calendar defaults to the day view. Switch to another view by
clicking on one of the three leftmost buttons in the grey taskbar at the top.
You will notice that you now have a new menu item in the grey taskbar next to the View
Agendas icon. This is your favorites menu. When you are looking at your own agenda and wish
to view the event calendar agenda, you would simply select the "Department Master" item and click the
Go icon instead of search for the resource as above.
Regardless of which view you chose, clicking on a meeting name brings up the View Meeting
page. This page will have a list of attendees, meeting notes, the location and duration of the meeting,
etc. Click the OK button to return to the main agenda.
To go back to your own agenda you can either sign out and then sign back in to CorporateTime for the
Web, or open your own agenda in the same way that you opened the event calendar agenda. To
re-open your agenda do the following:
- Click the View Agenda icon as above
- Select the Name Search radio button
- Enter all or part of your name (your last name will do)
- Click the Find button
- Select your name from the list
- Click the Add to favorites button
- Select your name in the Favorites list box
- Click the View button next to the Favorites list box
If you added the Department Master resource to your Favorites menu in the steps above, you will now
have your name as an additonal choice in the pull-down on your task bar. Switching between agendas
can now be accomplished in one step.
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